Local Organizing Committee

Are you preparing for an (international) congress as part of a Local Organizing Committee? 

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Will you be organizing a congress next to your own job? It is great fun but do not underestimate the combination of the two. There can be a lot of work at times. You will be working with a number of parties in your journey to the actual congress. I can provide a helping hand to monitor this process, keep an eye on deadlines, streamline the communication and keep everyone onboard, so you can focus on your own work!

 

Below I have listed a number of your possible stakeholder and the answers I will sort out for you.

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• International Association - What are their expectations and your wishes, do they align? Who is responsible for what? (speakers, program, venues, hotels, dinners, sponsors, promotion, registration, finance) What are the deadlines?

• National Association - You are representing your national colleagues, what are their expectations? What can they do for you?

• Local Organizing Committee - Colleagues from over the world, who also have their regular job and are potentially located in different time zones. Manage the expectations from both sides. 

• Professional Congress Organizers (PCO) - How do you choose the organization that fits your expectations or do you have to work with one that has been appointed by the International Association? What will you outsource and what will you do yourself, what is included in the budget and what are the deadlines from now to the congress?

• Sponsors and exhibitors - Who is their point of contact for your congress, what are their expectations and what are your possibilities to meet these expectations?

• Local suppliers - Congress venue, evening venues, dinner venues etc. What will they ask you so they can deliver and meet your expectations. What can you request / demand from your suppliers? How can you communicate so there are no misunderstandings?